Master Your Calendar

The most productive people I’ve worked with don’t have superhuman focus.

They’ve stopped letting others fill their calendar.
And started designing it on purpose.

Here are 8 ways to master your calendar:

1️⃣ Eliminate the non-essential
↳ Most requests feel urgent but aren’t important
↳ Asking “what if I don’t do this” shows what’s essential

2️⃣ Monitor your energy patterns
↳ Your best thinking hours are limited and most valuable
↳ Low-stakes tasks work better during energy dips

3️⃣ Own your boundaries
↳ Saying ‘yes’ to everything says ‘no’ to what matters
↳ Clear boundaries teach others when you’re available

4️⃣ Time-block strategically
↳ Empty space gets claimed by other people’s priorities
↳ Blocking important work first keeps it protected

5️⃣ Batch similar tasks
↳ Switching between work types drains energy fast
↳ Grouping similar tasks creates momentum

6️⃣ Optimize your meeting rhythm
↳ Not every conversation needs 30 minutes
↳ Async updates often work better

7️⃣ Negotiate meeting defaults
↳ Standard meeting lengths prioritize convenience
↳ Shorter meetings force clarity and respect time

8️⃣ Nurture your recovery time
↳ Rest enables work to be done well
↳ Protecting recovery time protects your ability to lead

Your calendar tells the truth about your priorities.

What you protect with your time reveals what actually matters to you.