8 Rules for a Great Meeting

Stop having meetings about meetings. Start having meetings with a mission. 🚀


We’ve all been there: a calendar full of back-to-back calls, yet by 5 PM, it feels like nothing actually got done. Bad meetings aren’t just boring—they are expensive and drain team morale.

If you want to transform your meeting culture from “time-wasting” to “high-impact,” here is the framework for success:

1. Define the Mission 🎯
Every meeting needs a clear goal and an agenda shared at least 24 hours in advance. No agenda, no attendance.

2. Appoint a Decision Driver ⚖️
Designate one person to keep the conversation moving and prevent “analysis paralysis”.

3. The Power of 8 (or Less) 👥
Large groups often lead to chaos. Aim for a maximum of 8 participants to foster better discussion and participation.

4. Invite Wisely 🔍
Only include people essential to the discussion. Respect the time of your key decision-makers.

5. Presence is Key 📵
Multitasking is a productivity myth. Phones away, laptops closed, and be fully engaged in the conversation.

6. Time is Money ⏳
Start and end on time. Stick strictly to the agenda and avoid unnecessary tangents.

7. Actionable Outcomes ✅
A meeting without action items is just a chat. Ensure every meeting ends with specific next steps assigned to individuals.

8. Be Heard, Be Heard 🤝
Encourage open, respectful dialogue where everyone feels they can contribute their best ideas.

Great leadership is shown in how you respect your team’s time. By implementing these 8 rules, you turn your calendar from a burden into a tool for execution.

Which of these rules does your team need to work on the most?